Four Steps

Deadline for Entries

January 26, 2012, 11:59 PM EST

How To Enter Online

Entries for the 2012 Sponsorship Marketing Awards will be completed using this website. To submit your entries for the 2012 Sponsorship Marketing Awards simply follow the steps below. If you have any difficulty entering online please check the Frequently Asked Questions, email sma@adbeast.com.

Step 1 - Register

Before entering you must register on the site. Registering is as simple as completing an online form which includes your contact information and a password of your choice. Once you register we will send you a confirmation email with your registration details.

By registering, the website will be able to track your progress in developing the case submission and allow you to complete one or more entries without re-entering your information each time. You will also be able to see what you have submitted, a running total of your entry fees as well as save your work in progress and complete it at your discretion.

Step 2 - Add Entries

Once registered, you will have the ability to enter sponsorship case submissions for this year's show. When you have logged in, simply click the "Add New Entry" button. Complete the form with as much detail as possible.

You must write your case study document off-line and upload the completed document in PDF format. NOTE: Maximum length for case studies is 4 pages.

NOTE - If submitting video files online, click the "upload file" button next to the entry form. You may upload a "muxed" MPEG2 file (1 file with both audio and video) or a separate video (.m2v) and audio (.aiff) files. Until you submit your entry you may change already uploaded files at any time.

You can complete as many entries as you like. When each entry is complete, click "Submit".

Your case number(s), payment information and confirmation form will be displayed at the end of the process, AFTER you have pressed submit. You will need to print this form out, get the signatures of the Sponsor organization AND the Property Rights Owner, enter your credit card payment information and FAX it to the SMCC at 416-964-0771.

Due to time constraints, you may choose to click here to download the signatures portion only in advance of submitting your cases.

Please note:

1. You can save an incomplete entry at any time and complete it later.
2. You may delete an In Progress entry at any time.
3. You can view the details of a Submitted Entry or an In Progress entry by selecting it from your personal list on the summary page.
4. Once submitted, an entry cannot be deleted.
5. The entry fee is $250 per case submission plus HST. Fees must be paid by VISA, MasterCard or AMEX and mailed, along with your completed entry confirmation form, to:

Sponsorship Marketing Council of Canada
2012 Awards Committee
c/o Association of Canadian Advertisers
95 St. Clair Ave. West. Suite 1103
Toronto, ON M4V 1N6
Attention: Davina Wong

Entries and payments must be received no later than January 26, 2012, 11:59 PM EST . No case will be accepted by the judging panel without full payment by January 26, 2012, 11:59 PM EST .

Step 3 - To Submit Creative Online

Case creative should be submitted online in the following formats. (All media except TV or Cinema.)

• Print: .Jpg, .Tif, .Pdf files (300dpi)
• Outdoor: .Jpg .Tif, .Pdf files (300dpi)
• Radio: .MP3 files or .WAV files
• Scripts of selected radio commercials: PDF files
• Examples of packaging: .Jpg .Tif, .Pdf files (300dpi)
• URLs for examples of web pages or .html links
• Online ads (.Gifs, Flash, .swf, etc)
• Copies of other material, such as PR effort (scanned coverage in Jpgs, or PDF files

T.V. and Cinema Video Submissions:

Entrants have the option of submitting their spots online. You may still submit spots on tape or DVD.

Only DVD quality MPEG2 files will be accepted for spot submission. Files that do not adhere to the specification will not be accepted. If you have questions about creating or uploading video files, contact adbeast at sma@adbeast.com

MPEG2 files may be uploaded in one of two formats:

1. as a multiplexed file (combined audio and video = 1 file)
   

   Program Stream
   MPEG Layer2 Audio
   MPEG-2 Video
   5000 kbps
   NTSC
   Aspect Ratio 4:3
   

2. as 2 separate file (one .m2v video file and one .aiff audio file)
   • Video
     

     .m2v
     NTSC
     Aspect Ratio 4:3
     5.0 Mbps

   • Audio
     

     .aiff
     44.1 KHz

Please ensure you indicate which type of video file(s) you will be uploading by selecting the appropriate option.

Note: the files can be deleted and re-uploaded until entry has been finalized and submitted.

Step 4 - Submit Your Entries

Once the entry form has been completed, submit it by choosing to edit the specific entry on your summary page, review the information and click the "Submit" button at the bottom of the form. After clicking "Submit", a confirmation page will be displayed with all the relevant entry details. If all the information is correct, click "Confirm Entry." You will then be prompted to print the page and include it with any tapes or DVDs and your payment. Your summary page will be updated to reflect the submission.

DEADLINES: To be eligible for this year's show all case submission creative and entry fee payments must be received by January 26, 2012, 11:59 PM EST.

NEED HELP? For technical support or help entering online, email sma@adbeast.com. For general inquiries contact Davina Wong at 416-964-3805 ext 1007.